Data and Privacy Policy

Who is CoNZealand Fringe

Our website address is:

We are a series of complementary genre fiction programming at European-friendly times, taking place between Tuesday, 28 July 2020 through Sunday, 2 August 2020. CoNZealand Fringe is an unincorporated association based in the United Kingdom.

This privacy policy aims to give you information about how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This website is not intended for children and we do not knowingly collect data relating to children.

Contact Details

If you have any questions about this privacy policy or our privacy practices, please contact us by email to

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

What Personal Data We Collect

We may collect:

We gather data directly from our participants and staff, or where it has been provided to us preemptively.

We do not process any financial transactions and do not collect any financial information.

We do not engage in marketing activity and we will not seek your consent to provide you with marketing communications.

We do not collect any Special Categories of Personal Data. This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

How is Your Personal Data Collected

We use different methods to collect data from and about you including through:

How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Generally, we do not rely on consent as a legal basis for processing your personal data.

Purposes For Which We Will Use Your Personal Data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To register you as a potential participant or attendee of CoNZealand Fringe (a) Identity
(b) Contact
Necessary for our legitimate interests (to administer the event, keep our records updated and to study how participants and attendees participate in the event)
To manage our relationship with you which will include:
(a) Notifying you about changes to our terms or privacy policy
(b) Asking you to provide feedback, leave a review or take a survey
(a) Identity
(b) Contact
(c) Profile
Necessary for our legitimate interests (to study how participants and attendees participate in the event and ways the event can be improved)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical
(a) Necessary for our legitimate interests (for running our event, provision of administration and IT services, network security, to prevent fraud)
(b) Necessary to comply with a legal obligation
To deliver relevant website content to you and measure or understand the effectiveness of the content we provide (a) Identity
(b) Contact
(c) Technical
(d) Profile
Necessary for our legitimate interests (to study how participants and attendees our website and content, to develop them, to grow our event and to inform our strategy for future events)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences (a) Technical Necessary for our legitimate interests (to keep our website updated and relevant, to develop our event and to inform our strategy for future events and related offerings)
To make suggestions and recommendations to you about similar events, goods or services that may be of interest to you (a) Identity
(b) Contact
(c) Profile
Necessary for our legitimate interests (to develop and expand our event)


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Change of Purpose

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Who We Share Your Personal Data With

We may share your personal data as follows to administer and organize CoNZealand Fringe:

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International Transfers

Many of our external third parties are based outside the EEA so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How Long Is Your Personal Data Retained

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

We will delete all personally identifiable information after the business of CoNZealand Fringe is wound up. This could be up to two (2) years after the event has concluded.

We will aggregate data in an anonymised fashion to help future events.

Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of these rights, please contact us by email to

You have the right to: